Why should you run your purchase processes with Qntrl?

  • Visibility

    Get rid of the mountain of conversations, happening across emails, chats, and calls, that can lead to costly discrepancies and errors.

  • Control

    Set purchase limits and mandatory approvals for larger expenses, ensuring complete control over every dollar spent by every department. And make sure requests get processed on time by enforcing time limits.

  • Automation

    Reduce human work by automating wherever it’s required. Stay on top of your business units’ needs, while at the same time being responsive to vendors and keeping up with reporting and budgetary needs.

  • Accessibility

    Keep your requestors up to date on the status of their purchase request, by making all the necessary information accessible in one place.

  • Digitalization

    Save time and effort by minimizing paperwork and eliminating spreadsheets. Maintain a clear audit trail of every decision and transaction for all purchases.

  • Compliance

    Have checks and balances in place to prevent fraud, and ensure company policy requirements are followed while processing every purchase request.

A sample purchase process orchestration in 5 simple steps

  • Step 1
  • Step 2
  • Step 3
  • Step 4
  • Step 5

Submit a purchase requisition

You can decide what information is required when submitting a request, and you can also perform calculations or checks against back-end systems.

Route the purchase request

The request can be put on hold, approved, or rejected by performing automated calculations on the submitted information, based on rules like departments or amount. The request can also be assigned manually or via pick-up mode.

Get manual approval

The approver has at their disposal all the information relevant to the purchase requisition.

Place order

Post approval, order is placed with the vendor for the required items.

Receive items and pay vendor

The received items are inspected and, once that is complete, the vendor is paid, expense tool is updated, and request is closed.

Qntrl is flexible enough to be customized to your needs, for example:

  • Verify in SAP that the request has enough budget left in the cost center, before creating the request.
  • Automatically approve purchase requests based on seniority and purchase value.
  • At the end of the purchase process, generate a printable/PDF version of the purchase order.
  • Modify the request form such that requesters can place requests for multiple items in the same purchase request.
  • Auto-route requests above a certain value to a higher approving authority to eliminate avoidable purchases.
  • Stay connected with, and export purchase information to, your financial and accounting software.

No two purchase request processes are the same

Choose the process that most closely resembles what you need, and then customize it so that it behaves exactly the way you need… or start from scratch to ensure every step is exactly how you want it:

Take a look at Qntrl

Qntrl is the world’s #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Integration
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage daily transactions, from the smallest expense to major capital requests, all from one place. Track requests in real-time, easily approve invoices and purchase requisitions wherever.

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  • Compliance

    Ensure execution standards

    Control how processes work. Embed internal finance controls and make compliance an enabler for business performance rather than a resource drain.

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  • Workflow-Centric Collaboration

    Collaboration when you need it, where you need it

    Access unified, relevant information throughout any purchase process. Get things done faster by notifying your peers through email, sms, or any other chat application.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Check outstanding and send automated reminders for overdue payments. Customize documents automatically such as invoices to adapt to changing business requirements. 

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  • Reports and Dashboards

    Improve Operational KPIs

    Identify reasons for payment delays, analyze and shorten cycle times, track employee performance, and more with up-to-the-minute reporting. You can use the report builder to generate and schedule reports. 

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  • Process Mapping

    Orchestrate your Processes

    Build flexible and scalable business processes - check requests, budget approvals, travel reimbursements, and such - tailored to meet the requirements of your business.

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  • Integration

    Make Qntrl even more powerful

    Connect Qntrl with your other tools- Netsuite, SAP, Slack, Stripe, and more- to minimize the need to manually reconcile and compile information from disparate sources.

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  • Enterprise Security

    Designed for Enterprise

    Get all the advantages of a cloud-based platform with the security of an on-premises system. Field access privileges, data encryption, and role-based access controls keep your information safe.

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